Generally, you, your spouse or dependent child may not solicit or accept a gift from anyone doing business or seeking to do business with NASA, or anyone whose interests may be affected by you in your official position. However, an exception to this rule is receipt of a gift of $20.00 in value or less per occasion, not to exceed $50.00 in aggregate value from the same source in a calendar year. The Government has adopted this rule to avoid the appearance that its employees can be bought or influenced by gifts.
A Government employee cannot receive compensation from any source other than the Government for teaching, speaking or writing that relates to the employee's official duties. Teaching, speaking or writiing is related to an employee's official duties if the activity is:
1) undertaken during official duty time;
An employee may accept an award given for meritorious public service or achievements if given by a person who does not have interests that may be substantially affected by the performance or nonperformance of the employee's official duties. Awards and prizes that exceed $200 in value may be accepted upon a written determination from an Agency Ethics Official. The award must be part of an established program of recognition and the selection of the recipient is made pursuant to written standards.
Agency regulations require that an employee obtain prior approval before engaging in specific outside employment or activities. Outside employment is any form of compensated or uncompensated employment or business relationship. The exception to this rule is participation in activities in a non-profit source, but not if the activities are provided for compensation other than simple reimbursement of expenses. Completion of NASA Form C-231 is required for approval.
Federal employees have representational restrictions under three different sections of 18 U.S.C. Section 207:
- Lifetime bar because of personal and substantial
An employee has a duty to protect and conserve Government property and shall not use such property, or allow its use, for other than authorized purposes.
Government property includes any form of real or personal property in which the Government has an ownership, leasehold, or other property interest as well as any right or other intangible interest that is purchased with Government funds, including the services of contractor personnel. The term includes office supplies, telephone and other telecommunications equipment and services, the Government mails, automated data processing capabilities and reproduction facilities, Government records and Government vehicles.
The Hatch Act provides guidelines for Federal employees who wish to participate in political activities.
An employee must not participate in an official matter that may affect the employee's personal financial interest (18 USC 208).
A personal financial interest includes those of the employee, his or her spouse or minor child, a general business partner, or an organization in which the employer serves as an official, director or trustee. Financial interests include property, a business, an employment relationship, stocks, bonds, partnership interest, deed or trust, lien, stock, and commodity future.
18 USC 208 prohibits financial conflicts of interest between the employee's job responsibilities and his or her outside financial interests, including, those of his or her spouse, children, and outside or prospective employers.
Glenn's Designation Process
All ST, SES, or excepted employees are required to file an Annual Public Financial Disclosure Form OGE 278. Filing is required on an annual basis to be completed by May 15.
Managers determine which employees in their organization are required to file an annual Confidential Financial Disclosure Form 450 or 450a. Employees who must file are those who participate personally and substantially in contracting or procurement, administration or monitoring grants; regulating or auditing a non-Federal entity; using or disposing of excess property; and those who establish and enforce safety standards. Filing is required on an annual basis, to be completed by October 31.
In addition, anyone serving on an SEB or SEC is required to file a separate OGE 450.
Mandatory training for those who are required to file Financial Disclosure Reports is held from May through September.
Employees must not use their public office for their or another's personal gain. Employees cannot use their position to coerce or induce a benefit, use non-public information to further personal interest, or use their position in a manner that implies Government endorsement of personal activities.
Common misuse of official position include use of Government property for non-authorized purposes, use of official time for nonofficial duties and reference or recommendationletters written for contract employees, using NASA stationary implying NASA's endorsement of the individual.
1. OFFICIAL CAPACITY (Official Stationery/Title May Be Used)
A. Circumstances Giving Rise to CommunicationIn response to a request for information concerning a particular Glenn contract that is properly referred to you as the cognizant Glenn official.
2. PERSONAL CAPACITY (Official Stationery/Title May Not Be Used)
(Reference to official position in text only as one of a number of biographical details and/or accompanied by sufficiently clear disclaimer that the views presented in the letter are not those of Glenn and NASA.)
A. Circumstances Giving Rise to CommunicationIn response to a request for a letter of recommendation or reference check concerning a contractor employee, or on your own initiative.
*The existence of a procurement black out precludes the issuance of a letter of recommendation or any other communication (whether official or personal) that will be provided to a prime or subcontract competitor for consideration relative to such procurement. This information is not intended, and should not be used, as a substitute for ethics advice.
OCC Web Team
Date Last Modified: 7/17/00